Charter Bus Prices: How to Calculate Your Allentown Bus Rental Costs

We at Allentown Charter Bus Company know you want your next group trip to be as seamless and relaxing as possible—which is why we’re here to help! But we also understand that budgeting is an important part of planning your next group trip, so we’ve compiled some general pricing guidelines to help you estimate how much it will cost to rent a charter bus.

Please note that there are many factors that will influence your final trip price, and that it’s always best to get a free and personalized quote from our 24/7 reservation team. When you’re ready, give us a call at 610-228-2573 to discuss your Allentown trip in more detail!

Bus Type	Per Hour	Per Day	Per Mile
Charter Bus	$130 – $385	$1,400 –$3,800	$4.50 – $5.75
Minibus	$130 – $365	$1,300 – $3,550	$4.00 – $5.50

*Pricing varies and can be significantly higher depending on the details of your trip. The above rates are just estimated pricing. For exact pricing, please call us.

Understanding Your Charter Bus Rental Cost in Allentown

While our chart outlines a general baseline for how much a bus may cost in Allentown, a variety of trip details will influence your final quote. Here are a few factors to consider before contacting our reservation team:

When You’re Traveling: The busy season for charter bus rentals is usually in the spring (April through June). Why? We get a lot of bookings for school dances, graduations, and field trips during that time of year. This means your price will likely be higher during these busy months to account for higher demand. You can usually get a better rate for your Allentown charter bus rental if you book during the off-season (especially in the winter!).
Number of Passengers: The total number of passengers will determine what kind of bus you’ll need and will also factor into the cost of your rental. Larger coaches tend to cost more than minibus rentals, but that cost is offset if your group is big enough to split the price among every passenger. It’s also important to lock in your headcount before booking a bus. This way, you won’t get stuck paying for empty seats on a larger bus than what you end up needing.
Distance and Trip Duration: Short, local trips in Allentown are generally priced by the hour, while multi-day trips to cities like Philadelphia or New York City are more likely to be priced by the day or the mile. So before you call us for your free quote, have a clear idea of where you’re going and how long your group will be on the road! (Also, keep in mind that all Allentown bus rentals must be booked for a minimum of 5 hours!)
Requested Amenities: Standard amenities like air conditioning and plush seating, WiFi and a PA system, overhead parcel racks, and ADA compliance often come included in your bus rental quote. That being said, requesting premium upgrades like TV screens with a DVD player or an onboard restroom may increase your rental rate. If there are any specific amenities your group may need (especially for folks with mobility concerns!), be sure to let your rep know when you call for your quote.
When You Book: While the Allentown Charter Bus Company team will always strive to find a bus rental that fits your needs and budget—even for last-minute reservations—to secure the best pricing and your ideal motorcoach, we recommend booking your Allentown charter bus or minibus as far in advance as possible. Shoot for 6 months ahead of your trip, if possible, and at least 3 months in advance if you’re traveling during the off-season.

Miscellaneous Expenses to Consider

Our reservation team will ensure your bus rental quotes are as transparent as possible. But there may be additional expenses outside of our control that your group is responsible for when on the road in Allentown. These expenses can include but are not limited to parking fees, tolls, and lodging for your driver on overnight trips—as they are required to have 8 hours of sleep after 10 hours of driving time.

Sample Trip Pricing Examples

Want a few examples before booking your Allentown charter bus? We’ve included a few popular types of trips we often service and mapped out how much they may cost, factoring in variables like passenger count, seasonality, and trip duration:

The Big Game Day Bus Rental to Philadelphia

A diehard group of Philadelphia Eagles fans in Allentown are planning to rent a bus for a game day adventure. Their local team is playing at home against a rival team, so they want to avoid putting miles on their cars and dealing with game-day traffic around Lincoln Financial Field by reserving an Allentown sporting event bus rental. There are 45 fans going, so they request a 56-passenger charter bus with room to stash their tailgating gear in the luggage bay. Kick-off is at 1:00 PM, but the group wants to get to the stadium at 11:00 AM so they’ll have plenty of time to set up their tailgate. They anticipate a final drop-off back home at 6:00 PM—for a 7-hour bus rental.

The group’s representative quotes them a total of $910 ($130/hour x 7 hours), and the fan group tips their driver $65 (7%) when they arrive back in Allentown.

Estimated bus rental cost: $975 or $22 per person

The Wedding Shuttle Service to Bear Creek Mountain Resort

Erica and Jake are tying the knot soon, and they want to ensure their guests have a stress-free ride to their dream wedding at Bear Creek Mountain Resort. While the ceremony and reception will both take place at the resort’s rustic-chic event venue, most of their 115 guests are planning to stay at hotels closer to Allentown. So, Erica and Jake decide to book an Allentown wedding shuttle service consisting of two 56-passenger charter bus rentals to get their guests to and from the resort. The wedding is planned for a Saturday in May, so they know their shuttle bus rentals will cost more than usual because it’s during the busy season.

The couple’s bus rental representative quotes the two charter buses at a daily rate for a total of $3,500 ($1,750 x 2 charter buses). Erica and Jake want their guests to have an efficient ride and tip each bus driver 10% ($175 each).

Estimated bus rental cost: $3,850

The Company Outing at Dorney Park

A local business is celebrating their employees’ hard work by hosting a company outing at Dorney Park. The group includes 45 employees who plan to spend the day at the park riding roller coasters, relaxing at the water park, and enjoying the amusement park games. Their coordinator wants to ensure everyone arrives at the park all together and safely. To provide a seamless trip, they request an Allentown corporate charter bus rental to act as their designated driver for the day. Since the group is planning to travel locally during the off-season, they receive a great hourly rate!

Their representative quotes them $130/hour for an 56-passenger charter bus for 7 hours, which totals $910. They tip the bus driver 8% ($73) at the end of their fun-filled day trip.

Estimated bus rental cost: $983

Rent a Bus in Allentown Today

No matter what kind of group travel you have in store, we at Allentown Charter Bus Company are always prepared to help you find the ideal transportation solution to meet your needs. Give our 24/7 reservation team a call at 610-228-2573 and we’ll be happy to offer a free, personalized quote for your next Allentown bus rental!